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What to include when you're creating a project proposal

Template
Published: 10 Oct 2019 Updated: 28 Apr 2020
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A project proposal should explain who you are, what you’re trying to do, why you’re trying to do it and how you’re going to achieve it.

This is a key element of the project and will be really helpful when you consult with your community so start putting this together as soon as you can.

What should you include in a project proposal?

Start shaping your project by preparing a project proposal explaining who you are, what you’re trying to do, why you’re trying to do it and how you’re going to achieve it.

Use the template headings below and assign the various sections to others in your group to share the workload.

  • Cover page
    • Name of Group
    • Name of Project
    • Date
    • Contact details
  • Executive Summary: Overall summary of the document
  • Introduction and background
    • Purpose of the project proposal
    • Who we are
    • Mission statement
  • The project
    • Project summary
    • Objective
    • Outputs and impact
    • Policy context
    • Need and demand
  • Organisation
    • Governance
    • Legal requirements
    • Project management
  • Project budget
    • Outline budget
    • Capital funding
    • Revenue finance
  • Timeline
    • Draft timeline

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