Managed workspaces and room hire

This guide is aimed at any community organisation which either lets out space in a community building, or is considering doing so. Room hire and managed workspace help community organisations to achieve their social purpose and are usually a key element of their income. This guidance focuses on the key issues relating to operating managed workspace and room hire, which have been raised by projects on the Community Ownership and Management of Assets programme (the Community Assets programme).

Most community buildings will not be starting from scratch – they will already have a programme of room hire and may have some tenants. This guidance focuses on increasing the viability of a community building by increasing income from lettings.

This guidance assumes that the Board (management committee) has:

  • Agreed its purpose (social mission)
  • Consulted the local community and set priorities accordingly
  • Considered whether the organisation meets the needs of all sections of the community
  • Has developed or is in the process of developing a business plan
  • Explored its VAT position if annual turnover is above the threshold (2015-16 – £82,000).

This guidance does not cover building projects, and the implications of any commercial property arrangements that community groups may choose to enter into are outside of the scope of this guidance. If you are in such a situation we advise that you give a detailed brief to your architect. Further details can be found in To Have and To Hold.

Managed workspaces and room hire (626.7KB pdf) To have and to hold (2.4MB pdf)

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